Greenvissage provide complete secretarial compliance solution to the clients on adhoc and permanent basis
We provide services
for secretarial filing
and secretarial record maintenance.
As per companies act every company is required to maintain certain records and registers to comply with the various sections and rules of companies act. Further these records must be kept at the registered office of the company if it is required to be accessed by any stakeholder.
Different types of registers that are required to be maintained by the company include the following:
Also it is required to conduct various meetings of directors, shareholders, committees (if any) etc at regular intervals. The minutes of such meetings have to be recorded and also kept the registered office of the company.
At the end of each financial year every company have to file the annual accounts with Registrar of Companies along with a return detailing the various activities undertaken during the year. A number of other forms and documents are required to be filed by the company along with this annual return. These forms are required to be certified by a practicing Chartered Accountant or a practicing Company Secretary.
Also as per Companies act there are various events which needs to be intimated to Registrar of Companies as and when they happen. To name a few:
Every company and its officers must ensure timely filing of statutory returns with the Registrar of Companies in strict compliance with the requirements of the Companies Act. If a company fails to comply with the requirements of the Companies Act, the company, every director, secretary /and manager of the company are liable to penalty and/or prosecution.
We assist in preparing the necessary application along with supporting documents to obtain STPI or Non-STPI registration accordingly.
Once the export invoice is issued the SOFTEX code is generated from RBI website. This code is required for preparing the SOFTEX form. Once the SOFTEX form is prepared it is submitted with STPI department along with necessary supporting documents.
STPI has made available an online portal for submission of APR and QPR respectively. QPR is submitted on quarterly basis and APR is submitted annually. APR is submitted twice, un-audited and audited. The details need to be submitted online and then the online submitted copy needs to be printed and submitted with STPI department.
How many board meetings are required?
There should not be a gap of more than 120 days between two meetings, hence minimum 4 meetings are required in a year
What is time limit for conducting annual general meeting?
Within 9 months from the closure of first financial year and within 6 months for subsequent years.
Minimum number of directors required?
2 in case of private limited and 3 in case of public limited
Whether a director can attend all the meeting via video conferencing?
No, a director has to attend atleast one meeting physically in a year.
What is minimum requirement for appointment of full time company secretary?
If a company have equal to 5 crore or more capital, they have to appoint a full-time company secretary.